My Organized Biz

Calendaring your biz, your life

by Becky on July 3rd, 2008

(www.myorganizedbiz.com)

Control your time, so it doesn’t control you
Using a calendar and planning your time will go a long way towards making you feel in control of things. Do you make a list of the things you need to accomplish on a given day? Great! Do you actually give yourself time to do them?

If you don’t schedule in the time to do your most important tasks of the day, you might not get them done. Without that specific time slot when I need to be doing “X” it is easy to get distracted with little things. Like e-mail. Or research. (Not to mention Twitter and Plurk!)

Why you should calendar
The whole point of calendaring your day is to make sure you actually make time for the things you say are important (and to remember things).

Write down that phone call you need to make at 10am, that meeting at 1pm, that doctor’s appointment next week. But don’t forget that project that’s coming due very soon, that you haven’t even started yet. Break it down into manageable pieces and it won’t seem so overwhelming. Make steady progress and before you know it, it’s done!

A two week experiment
Try this for the next two weeks: each day, figure out the five most important things that you need to accomplish that day. Then schedule time for them on your calendar. Schedule it around meetings and e-mail and errands. Actually block out time where you concentrate on that task.

And when that time comes, work on the task. If you only have a 1/2 hour, then see how much you can get done in a 1/2 hour. Don’t answer e-mail. Don’t pick up the phone. Just stick to your calendar.

Didn’t get your task done in the allotted time? That’s okay. Did you make progress? That’s the important part.

A new way of thinking
You don’t have to calendar yourself to death, scheduling every minute of your day. Just think of your day in chunks of time and do what you can in those chunks. If you’re not used to it, it may take some time. Allow yourself some leeway in learning a new way of doing things.

Are you the type that hates to have your day scheduled? Try just jotting down your most important tasks and refer back to it throughout the day to make sure you’re making progress.

We want you to find things that work for you - and not everything will. But you won’t know until you try it! So how do you use your calendar? Do you only list meetings and appointments? Do you block time for projects? Is your calendar working for you? Why or why not?

Image: stock.xchng

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POSTED IN: Organize