Comments on: Conquering your snarly virtual file folders http://www.myorganizedbiz.com/conquering-your-snarly-virtual-file-folders/ Tue, 22 Dec 2009 20:02:14 +0000 http://wordpress.org/?v=2.9.1 hourly 1 By: Melissa http://www.myorganizedbiz.com/conquering-your-snarly-virtual-file-folders/comment-page-1/#comment-367 Melissa Thu, 12 Jun 2008 02:00:45 +0000 http://www.myorganizedbiz.com/conquering-your-snarly-virtual-file-folders/#comment-367 I use what I think is the simplest system in the world. I run three small businesses from my computer/office, so I have three separate large folders - 1 for each business. Under Notary Work (business 1), I have such folders as "Notary Acknowledgments" and "Governor's Manual". If a document is customized to a particular purpose, such as "Real Estate", then I have a folder for that. If I have further customization needed, I create subfolders. Inside Real Estate are such things as "Quit Claim Deeds", "Trust Deeds", etc. (As you can tell, a lot of my work is for attorneys). If I have a regular customer who comes to me often, then I will have a file inside the main company file for that regular customer, with his/her customized documents inside his/her folder. I'm also working on scanning all of my old business records onto disk and those folders sit on the desktop labelled for the name of the business and the year. Once the scanning is complete, I transfer the entire year to disk at once...and shred the paper files completely. I use what I think is the simplest system in the world. I run three small businesses from my computer/office, so I have three separate large folders – 1 for each business.

Under Notary Work (business 1), I have such folders as “Notary Acknowledgments” and “Governor’s Manual”. If a document is customized to a particular purpose, such as “Real Estate”, then I have a folder for that. If I have further customization needed, I create subfolders. Inside Real Estate are such things as “Quit Claim Deeds”, “Trust Deeds”, etc. (As you can tell, a lot of my work is for attorneys).

If I have a regular customer who comes to me often, then I will have a file inside the main company file for that regular customer, with his/her customized documents inside his/her folder.

I’m also working on scanning all of my old business records onto disk and those folders sit on the desktop labelled for the name of the business and the year. Once the scanning is complete, I transfer the entire year to disk at once…and shred the paper files completely.

]]> By: Rachel http://www.myorganizedbiz.com/conquering-your-snarly-virtual-file-folders/comment-page-1/#comment-154 Rachel Thu, 12 Jun 2008 01:30:32 +0000 http://www.myorganizedbiz.com/conquering-your-snarly-virtual-file-folders/#comment-154 I love this post. I had the worst time with this until I took the time to organize them. Now I have a system of what I name files and where I keep them. I have a couple of "transition" folders where I can save things for a short time if I'm in a hurry, and then about once a month I go through and clean them out. I love this post. I had the worst time with this until I took the time to organize them. Now I have a system of what I name files and where I keep them. I have a couple of “transition” folders where I can save things for a short time if I’m in a hurry, and then about once a month I go through and clean them out.

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